The Importance of Business Communication in an Organization

Introduction

We are living in a rapidly changing era, characterized by a great development process, especially at technological and scientific level, where organizations must constantly adapt themselves to these new challenges and opportunities. Within organizations, members must also change: acquire new knowledge, address new tasks, improve their level of competence and, very often, change their work habits, values, and attitudes. All these changes and updates are essential and depend largely on the communication process within the respective organizations, and implicitly on the existing feedback at all hierarchical levels (Rayl, 2002).

In our opinion, understanding the way communication functions in an organization relies on knowledge of what communication is, the types of communication e.g. verbal (words, speech, utterance, dialect, register), nonverbal (proxemics, orientation-posture, haptics/touch, body movements, gestures, facial expressions, oculesics, physical appearance), paralanguage; intrapersonal (communication within and to the self), interpersonal, group communication and mass communication; formal and informal; barriers to communication, quality of feedback, communication effectiveness measured in connection to motivation and feedback.

One of the general objectives of our study is to discuss the role of different types of communication in general, and in business and decision-making in particular. Another general objective, directly connected to the first one, is to demonstrate and underline the importance of interdisciplinary in approaching business communication issues, such as theories of communication (types of communication, feedback), linguistics (words, phrases, sentences), psychology (people’s psychological traits, their needs and expectations), economics (factors leading to high productivity, efficiency), organization’s structure, culture and policy.

For the purpose of our general objectives, we carried out an assessment of the internal communication and feedback within an insurance company, having in view several goals, such as the identification of the procedures that provide an efficient communication within the company, of the level of feedback among employees and of opportunities to improve communication. We also had in view the evaluation of staff in terms of their integration within the personnel, of feedback and how it affects individual performances and expectations. Another goal consisted in the evaluation of the manner in which the management harmonizes the activities of departments, ways to create a feedback favorable to conducting business. Last, but not least, we tackled the permanent development of communication in general, and especially the feedback between team members and verification of the quality of the company’s performance. This process brings competitive power resources to the company, leading to future employment vacancies.