Examining Tensions in Telework Policies

Examining Tensions in Telework Policies

Jennifer L. Gibbs (Rutgers University, USA), Craig R. Scott (Rutgers University, USA), Young Hoon Kim (Rutgers University, USA) and Sun Kyong Lee (Rutgers University, USA)
Copyright: © 2011 |Pages: 25
DOI: 10.4018/978-1-60960-587-2.ch508
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Abstract

This chapter examines workplace policies related to virtual work, with a specific focus on telework policies. Such policies are important to successful telework in communicating rules and expectations and providing a basis for negotiation between individual teleworkers and their employers. A content analysis of 35 state government telework policies revealed that such policies are characterized by two major tensions between autonomy and control and between flexibility and rigidity. The first tension relates to issues such as individual versus organizational responsibility for monitoring performance, providing equipment, and ensuring physical and data security, while the second tension relates to the standardization of working hours and eligibility criteria, whether rules are clear or left ambiguous, and the degree of work/family balance. Although explicit contradictions between stated benefits and realities of telework implementation may be problematic, most of the policies used tension productively by providing enough ambiguity to allow for competing individual and organizational interests to co-exist. Practical implications for teleworkers and their managers are suggested.
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Introduction

There is little debate about the growing importance of virtual work (e.g., telework, virtual teams) in organizations. In some cases these virtual forms represent a type of alternative work arrangement driven predominantly by employee needs and in other instances they reflect management efforts to leverage global expertise in dealing with organizational challenges—but in all situations, virtual forms present several key communication challenges for organizations and their members. From a communication perspective, there has been an interest in issues such as communication technology use (Scott & Timmerman, 1999; Timmerman & Scott, 2006), cross-cultural communication (Cramton & Hinds, 2004; Gibson & Gibbs, 2006; Grosse, 2002), distanced leadership (Connaughton & Daly, 2004; 2005), fostering identification and shared identity (Hinds & Mortensen, 2005; Sivunen, 2006; Wiesenfeld, Raghuram, & Garud, 1999), and creating trust (Jarvenpaa, Shaw, & Staples, 2004; Walther & Bunz, 2005) among virtual workers and teams (for a review, see Gibbs, Nekrassova, Grushina, & Abdul Wahab, 2008).

One additional communication topic that has not yet received adequate attention concerns the policies and guidelines surrounding virtual work. Organizations have historically developed policies surrounding issues such as operating procedures, governance, member rights and duties. One function of socialization efforts in most organizations (see Jablin, 2001) is to introduce new members to the formal policies and guidelines of the organization. Even though important informal communication may not always align with these formal policies—which sometimes go unread or are even unknown to organizational members—one should not underestimate the importance of these policies. They do communicate official guidelines and rules relevant to rewards/sanctions so that members know how to act; thus, they represent a type of directive in Speech Act Theory (see Putnam & Fairhurst, 2001). Even when unknown or unfamiliar, they are legally forceful. They are often produced in response to organizational practices and may in turn shape various practices. A wide range of organizational members are involved in the creation of such documents—and an even greater percentage are impacted by them. They may also serve as a starting point for ongoing dialogue about issues or even as something to be communicatively resisted.

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