Historical Development of Archiving Models to Preserve University Archives

Historical Development of Archiving Models to Preserve University Archives

Nkholedzeni Sidney Netshakhuma (University of South Africa, South Africa)
DOI: 10.4018/978-1-7998-9094-2.ch018
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The chapter provides historical development of archives and records management models. A records management model has been developed by scholars and institutions. The models were created to assist organizations to navigate, benchmark, and improve records management programs. They were also applied to implement records and archives management programs in most organizations. Nevertheless, achieving consensus on internationally agreed theories for the records and archives management theories was not an easy task and part of the reasons for this layer with different theoretical perspectives.
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Records Management Model Development By The Developed Countries

Feng and Pan (2016) said that the United Kingdom adopts the Generally Accepted Recordkeeping (GAR). GAR assesses the maturity of records management program projects during the development of classification records; accountability; compliance; transparency; the availability of information; integrity; the retention of records; and protection and disposition of records (Frank 2013). Nevertheless, these principles are comprehensive in opportunity but general in nature. The maturity level based on the standards gauges the progress of the organisation's records management system. The Records Management Maturity model was developed in England and Wales to review records management programs against the Lord Chancellor’s Code of Practice on the management of records. The code is issued under the United Kingdom Section 46 of the Freedom of Information Act of 2000.


Risk Profile Assessment Model

The Risk Profile Assessment model was established the United Kingdom. Archives, Records Management Association (ARMA) designed a Risk Profile Assessment model to improve compliance with national legislation (McLeod, Sue and Susan 2007). The legislation includes the National Archives and Records Act and the Promotion of Access to Information. International Standards Organisation 15489 formed the basis of the Risk Profile Assessment Standard. The Risk Profile Assessment model guide organization to:

  • Develop records management policy

  • Establish a records management program

  • Design the file Plan

  • inactive records

  • Records monitoring

  • training.

The benefit of the Risk Profile Assessment model to preserve universities records is to improve compliance with national legislation. Filing records according to file plan, managing all types of records.


Information Governance Toolkit

Information Governance Toolkit is the United Kingdom (UK) framework advanced to assess records management governance and compliance with legal and regulatory requirements. The importance of the model to the university is as follows:

  • Information governance

  • Assess records management

  • Assess compliance with legislation

  • Assess the security of information

Key Terms in this Chapter

ISO 15489: It is the standard for records management systems.

Records Management: It is the process to manage records from the creation until disposal stage.

Records Management Model: It covers issues creating, using, and managing records.

Africanisation: It is the application of the electronic records management system through the process of defining or identifying African culture.

IFLA: The International Federation of Library Associations and Institutions is the leading international body representing library services all over the world.

Fonds: This is a type of record described and translated in an integrated manner.

Electronic Records Management System: It is the software application used by an organization to manage records.

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