Knowledge Management

Knowledge Management

Copyright: © 2013 |Pages: 24
DOI: 10.4018/978-1-4666-4185-3.ch005
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Abstract

The chapter reviews the definitions of knowledge and distinguishes it from data and information. Different perspectives of knowledge and their implications for knowledge management are also discussed. From this, the concepts of knowledge management are explained, first, in generic terms, second, as a process, and third, on its relevance to construction. The chapter also defines the basic types of knowledge, those that are tacit or explicit and those that relate to the individual or the organization in a collective form. Project knowledge is discussed in the context of construction, including barriers to knowledge management, the shortcomings of current practices, and how the industry is addressing the problems identified. Communication is key to effective knowledge management, and the chapter discusses the importance of knowledge sharing, including the main factors involved when individuals share knowledge, and knowledge communication and its barriers. Specifically, the central role of communication in organizations is emphasized as it is seen as the foundation for most organizational actions. Learning is discussed in two aspects – organizational learning and collaborative learning. The first aspect is dealt with in generic terms, while the second aspect relates mainly to construction projects. The requirements and problems of learning in construction projects is given focus. The chapter also explains the crucial link between knowledge management and innovation since the latter depends on the generation of new ideas or new knowledge that leads to the development of new products or organizational practices. For integration of knowledge among individuals or teams, the pivotal role of information systems is explained. The relevance of knowledge management to SMEs, especially its impact on small businesses, in enabling them to innovate to meet changing demands in an intense competitive environment is also explained. The chapter concludes with a summary of the main points covered on knowledge management.
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Concepts Of Knowledge Management

In general terms, knowledge can be defined as information in context with an understanding of how to use it (Brooking, 1999). Applying the general definition to organizations, knowledge is defined as a justified belief that increases an entity’s capacity for effective action (Huber, 1991; Nonaka, 1994). It is also defined as a mix of experience, values, contextual information, and expert insight that provides a framework for evaluating and incorporating new experiences and information (Davenport and Prusak, 2000). However, knowledge in the context of IT is seemingly defined by how it is different from data or information. Data is raw numbers and facts, information is processed data, and knowledge is authenticated information (Machlup, 1980; Dretske, 1981; Rainer and Turban, 2009). It is argued that knowledge exists which, when articulated, verbalized and structured, becomes information which, when assigned a fixed representation and standard interpretation, becomes data, and knowledge does not exist outside of an agent and is therefore the result of cognitive processing triggered by the inflow of new stimuli (Fahey and Prusak, 1998). In other words, it can be understood that information is converted to knowledge once it is processed in the mind of individuals and knowledge becomes information once it is articulated and presented in the form of text, graphics, words, or other symbolic forms. In a holistic way, knowledge is described as the full utilization of information and data coupled with the potential of people’s skills, competencies, ideas, intuitions, commitments, and motivations (Gupta, Sharma, and Hsu, 2008). On different levels of complexity, the hierarchy of data, information, and knowledge is presented in Table 1, including their applicable tools.

Table 1.
The hierarchy of data, information and knowledge
Level of ComplexityTools Involved
DataOnline transaction processing systems; databases, servers, local and network-based file systems; email; etc.
InformationAd hoc query and reporting applications; content tagging (with metadata); indexing and categorization; text processing and mining.
AnalysisOnline analytical processing applications; data mining.
KnowledgeHuman insight derived from data, information and/or analyses.
WisdomThe mind of the knowledgeable beholder.

(Source: Gupta and Sharma, 2003)

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