Special Issue Guest Editor's Guide

Greetings from the Editorial Team

Dear Special Issue Guest Editor,

Thank you for your interest in editing a special issue for one of IGI Global’s esteemed international journals. The ultimate goal of this journal is to produce a high-quality publication that will serve as a cutting-edge resource for researchers in the field and provide recognition for the journal’s editorial staff and contributing authors. As guest editor of a special issue, you will be directly contributing to these goals, and we are very excited about this new publication and would like to offer you IGI Global’s full support and cooperation.

The IGI Global Special Issue Guest Editor’s Guide will provide you with clear direction that will make your job easier and more efficient throughout the development process for your special issue. The guide is efficiently organized to allow easy access to the materials that you will need at every stage of the development process, but we also encourage you to review other areas and steps to familiarize yourself with the requirements and tasks associated with the whole process from manuscript submission to final publication. Adhering to these requirements will help you to develop a high-quality publication and prevent any delays and problems during the creation of your special issue.

Your issue will be developed through IGI Global’s online submission manager, eEditorial Discovery®TM, a tool designed to make the development process smooth and efficient for you and your authors. Throughout the Special Issue Guest Editor’s Guide, you will also find instructions on using eEditorial Discovery®TM to facilitate the development of your special issue. Please feel free to contact your journal’s assigned development editor with any questions or concerns.

Please know that you will have continued support from our development team throughout the publication process. Once you have read through this guide, should you have any questions or concerns, please do not hesitate to contact us at (717) 533-8845 or journaleditor@igi-global.com.

We certainly wish you the best of luck in this exciting endeavor! It is the continued goal of IGI Global to produce the highest-quality, progressive titles that appeal to independent researchers, academicians, students, and industry professionals all over the world. We are pleased to be working with you on the development of your special issue. With more than two decades of experience publishing informative, innovative titles in a variety of academic discipline areas, we are confident that together we can produce a high-quality publication. We look forward to making your publishing experience enjoyable and rewarding!


The Development Team
IGI Global

How to Use This Guide

The IGI Global Special Issue Guest Editor’s Guide is organized to efficiently present you with all the information you need at every stage of the development process. Use the links below to quickly navigate to the phase or step you are interested in. We encourage you to read ahead to better prepare yourself for upcoming deadlines and requirements. Helpful links to additional documents and guides are included throughout this guide to answer all of your questions during the development process, but if you have a question not addressed here, please feel free to ask your development contact for clarification.

Throughout this guide, you will also find links to the IGI Global Journal Editor’s Guide. Follow these links for a more detailed description of each step in the development process for your issue, as well as a step-by-step tutorial on utilizing the eEditorial Discovery®TM online submission manager.

Each step in the guide also includes a list of the active phases that you will see in eEditorial Discovery®TM. Click on the phase you are interested in for in in-depth guide to navigating the submission manager through this phase.

Overview of the Development Process

Phase 0: Proposing Your Special IssuePhase 1: Gathering SubmissionsPhase 2: Manuscript Review and RevisionPhase 3: Issue ManagementFrequently Asked Questions

Contributor Resources


Phase 0: Proposing Your Special Issue

Before getting started on your special issue, you will need to create a proposal that will then be reviewed and accepted by the journal’s Editor-in-Chief. Once your proposal has been approved, you will then compose your Call for Papers, which will be sent to IGI Global for approval and posting so that you may distribute your invitations.

TopSpecial Issue Proposal

The first step in setting up your special issue is to complete your proposal for this project. Your proposal should be 2-3 pages and include the following:

  1. Title of the special issue
  2. Name(s) and affiliation(s) of the guest editor(s)
  3. Detailed description of theme, coverage, and objectives
  4. Are the papers to be included within the special issue based on conference proceedings, or will you be soliciting new papers for publication?
  5. Prospective schedule of deadlines for the proposed Special Issue, including due dates for full paper submissions, author acceptance notices, and final accepted materials
  6. Estimated number of submissions you expect to receive.
  7. Channels and efforts to be used for recruiting submissions for the proposed special issue.
  8. Approximate number of final accepted submissions for the proposed special issue.

Forward your proposal to the Editor-in-Chief of your chosen journal for review and approval. The contact details for a journal’s Editor-in-Chief can be found at the bottom of the call for papers for that journal.

TopCall for Papers

Once your proposal has been approved by the Editor-in-Chief, the next step is to compose your call for papers, which you can distribute to your personal contacts as well as various listservs to gather contributions for this issue. Your call for papers will include the following sections:

  • Title
  • Submission Deadline
  • Guest Editors (name and affiliation)
  • Introduction—Introduce the topic area and discuss why there is a particular need for this special issue
  • Objective—Describe the overall objective of the issue. What purpose will it serve?
  • Recommended Topics—Include a list of topics (we recommend 20-30) under the umbrella of your main topic on which you would like contributors to write.
  • Guest Editor’s Contact Information

A good call for papers will be both concise and detailed to provide a clear overview of the project’s focus and goals.

Submit your call for papers as a Microsoft Word Document to the Editor-in-Chief of the journal for approval. The Editor-in-Chief will then submit the call to IGI Global for approval and posting on the IGI Global website. This is also the time when you will be provided with access to eEditorial Discovery®TM to facilitate the development of your special issue. Any revisions that are needed to the call for papers will be provided to you at that time. If the call for papers is acceptable as is, then IGI Global will proceed with posting, and ensure that you are provided with the link to the final version.

Sample Special Issue Call for Papers


Phase 1: Gathering Submissions

In the first phase of the development process, you will be recruiting contributors and gathering the articles and materials that will appear in your special issue. The following steps will be performed on each manuscript, with the whole process managed through the Current Manuscripts page within eEditorial Discovery®TM.

TopStep 1: Distributing Your Call for Papers

Active Phase: Submission

Your special issue may focus on bringing together research papers on a particular topic, or you may already have papers in mind based on research that was recently presented at conferences, symposiums, workshops, etc. Regardless of the shape your special issue will take, it is important to distribute your call for papers widely to gather as many unique and quality contributions as possible. If you receive a large number of quality submissions, the papers can always be published two separate special issues.

For more information, see Step 1 of the Journal Editor’s Guide.

TopStep 2: Initial Assessment

Active Phase: Initial Assessment

Papers submitted to your special issue will be displayed with the title of your special issue under the manuscript title. This is to distinguish your submissions from general submissions to the journal. As the guest editor for this issue, you will only be able to view and process submissions to your special issue.

For more information, see Step 2 of the Journal Editor’s Guide.

TopStep 3: Preparing Manuscripts for Review

Active Phase: Remove Identifying Information

For information on this step, see Step 3 of the Journal Editor’s Guide.


Phase 2: Manuscript Review and Revision

In the second phase of the development process, you will be organizing the double-blind peer review process for manuscripts submitted to your special issue. These are some of the most important steps in the development process, as it is your opportunity to evaluate the quality of each article in your issue, ensuring that only the very best papers are selected for publication.

TopStep 4: Manuscript Evaluation by Editorial Review Board Members

Active Phase: Select and Contact Editorial Review Board Evaluators

Active Phase: Assess and Approve Editorial Review Board Evaluations

When you are ready to assign a manuscript to reviewers, you will have two options. First, you may draw reviewers from the journal’s existing Editorial Review Board. Alternatively, many guest editors provide their own ad-hoc reviewers, which can be assigned to a manuscript using the Request new reviewers field. Note that any ad-hoc reviewers you add will be automatically made available in the journal’s existing pool of ad-hoc reviewers.

For more information, see Step 4 of the Journal Editor’s Guide.

TopStep 5: Associate Editor Review

Active Phase: Select and Contact Associate Editor to Evaluate

Active Phase: Assess and Approve Associate Editor Evaluations

Similarly to the ERB review, guest editors are welcome to request the journal’s existing associate editors to provide their feedback on manuscript submissions. Many guest editors also use their own pool of associate editors. While associate editors from outside the journal will not be added to the journal’s review board (unlike outside ad-hoc reviewers), these associate editors can provide their special issue guest editors with valuable feedback on a submission. So that they may complete their evaluations, you should provide, through email, your associate editor with a blind copy of the manuscript as well as copies of the Editorial Review Board evaluations already completed.

For more information, see Step 5 of the Journal Editor’s Guide.

TopStep 6: Manuscript Revision

Active Phase: Editor-in-Chief Evaluation

Active Phase: Editor-in-Chief Revision Requested

Active Phase: Editor-in-Chief Revision Review

Active Phase: Editor-in-Chief Revision Associate Editor Review

For information on this step, see Step 6 of the Journal Editor’s Guide.


Phase 3: Issue Management

The final phase of the development process is where you will complete your special issue by selecting papers for publication and creating your preface and table of contents. The entire process will culminate with the submission of your completed issue to the Editor-in-Chief for approval and publication.

TopStep 7: Accepting Manuscripts

Active Phase: Final Materials

For information on this step, see Step 7 of the Journal Editor’s Guide.

TopStep 8: Issue Selection

As a guest editor to this journal, you will not be utilizing eEditorial Discovery®TM to assign your selected manuscripts to an issue. Instead, you will be providing your final table of contents to the journal’s Editor-in-Chief, who will schedule your special issue for publication.

For more information on preparing your special issue for submission, see Step 8 of the Journal Editor’s Guide.

TopStep 9: Completing the Issue

Active Phase: Download Final Materials

Active Phase: Published

Active Phase: Rejected

Writing Your Preface

As the guest editor of this special issue, you will be expected to write a guest editorial preface to the issue. Your preface will be your opportunity to introduce readers to the contents of the issue and explain a little about your criteria for selecting them and any particular focus or subject covered by the issue’s contents.

For more information on writing your preface, see Step 9 of the Journal Editor’s Guide.

Submitting Your Final Manuscript

Once you have completed preparing your materials and verifying that all requirements have been met, check your authors’ manuscripts one last time to confirm submission of the final version and to ensure that these articles meet IGI Global formatting and publication requirements. If you are certain that the issue is ready for publication, please notify your development editor and the journal’s Editor-in-Chief that the contents are ready to be assigned to a forthcoming issue.

Your accepted articles will all be contained within the eEditorial Discovery®TM online submission manager, but you will still need to submit your preface and table of contents to the journal Editor-in-Chief and your assigned development editor at IGI Global via email.

Please note that until your special issue goes to print, we may still contact you with any questions, concerns, or corrections needed to ensure the quality and timeliness of your final publication. Should you have any questions or concerns, or be in need of any assistance during the final steps of the development process, please do not hesitate to contact your development editor.

* * * * * * * * * * *

On behalf of the development team, thank you for your diligent work and excellence in overseeing the development of this publication. We wish you the very best for a most successful special issue!

Last Updated February 2, 2015