Integrated Electronic HEI Performance Management

Integrated Electronic HEI Performance Management

Teay Shawyun (King Saud University, Saudi Arabia)
DOI: 10.4018/978-1-7998-3473-1.ch077
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Abstract

HEI organizational planning, quality, and information management seem three distinct and disjointed disciplines. A formidable intertwined troika can underscore the strong successful management of HEI performance. QPIT (Quality, Planning, Information Troika) operational parameters are: (1) strategic, tactical and operation planning management of planning; (2) quality assurance management of teaching & learning; student development, learning resources, IT, infrastructure, financials, HR, research and societal responsibilities affecting student effectiveness; (3) ICT information management seamlessly integrating planning and quality management systems through BI tools data analytics for performance management. For improved productivity and performance, this paper proposes a holistic integrated electronic HEI performance management framework based on the integrated QPIT Framework. A university case study illustrates the electronic integration of e-PMS (Performance Management System underscoring HEI quality-accreditation-information-planning-performance management.
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Introduction

Organization performance has traditionally been in the forefront of public and private enterprises on the rationale of strategic and operational process efficiencies and results effectiveness of value creations. Over the past decades, HEIs (Higher Education Institutions) as organizations offering educational values have slowly embraced the more business oriented management fundamentals to manage the HEIs professionally albeit profitably in its educational value creations to the students’ effectiveness and employability. These managerial practices are more visible in the planning, quality assurance and accreditation pursuits and OBE (Outcome based Education) that forms the foundation of the HEIs assurance in meeting the market and societal needs of solid and quality education experiences and values to the students who represent the future of any society (Sousa, et.al., 2014; Hazelkorn, 2007).

All these managerial and quality endeavors are linked to the programs and institutional strategic and operational plans resting on huge disparate silos of data and information from academic-administrative units. Inadvertently colleges/programs/HEIs are asked the very basics of their outcome based accomplishments and achievements that encompass the performance management fundamentals. HEIs have harped on IR (Institutional Research) to holistically link educational quality assurances practices to planning underpinning students’ performance and effectiveness through the wealth of data crunching and mining critical to the performance management for the colleges/programs/HEIs (Dawson, et.al., 2016; Hrabowski, Suess & Fritz, 2011a,2011b; Picciano, 2012; Brudan and Zarnecu, 2015). These existing IR practices and performance management can be enhanced and expanded through an integrated electronic system that seamlessly extracts data from student, faculty, infrastructure and resources administrative and academic silos channeled towards the educational applications and colleges/programs/HEIs management and their re-invention (Clarke, Nelson & Stoodley, 2013; Hilbert, 2013).

While most HEIs have their customized Information System supporting planning, quality-accreditation- information-planning management in one form or another, these are exclusive within the HEIs context and needs. Of the research publications of these systems in support of informed decisions, there is a lack of in-sights into a holistic integration of the quality-planning-information systems that are used to prepare the operational course-program-self-study reports and performance metrics that links the planning-information duo from operational-tactical-strategic levels by faculty-program/college/institutional management based on data analytics. As such, it is posited in this chapter that the strategic triangularization of the QPIT (Quality-Information-Planning Troika) can lead to the development of an integrated electronic quality-planning-information system linking the IR (Institutional Research) goals to meet the faculty-program/college/institutional management needs and expectations based on data-performance analytics. This integrated electronic QPIT management system underscoring educational performance management is advocated to create and deliver on better value added education performance of educational value meeting stakeholders-society-students’ needs, HEI basic accountability of its stated mission through the proposed integrated systematic electronic PMS (Performance Management system) that closes the theoretical and practicalities gaps an electronic education performance management system.

Based on the rational above, this chapter proposes an integrated electronic system that links the QPIT (quality-planning-information troika) which is the basic foundation of performance management in any organization or organizational units. A leading university in the Middle East case study is used to illustrate this integrated electronic performance management system (e-PMS). Since 2016, the Phase 1 of the e-QMS (Quality Management System) (Teay, 2017) has been applied to the institutional-programmatic quality-accreditation management. The Phase 2 encompassing the development of the full-fledged ITQAN 2020 PMS (Performance Management System) is aimed at linking the quality-accreditation-planning management via information management and the use of BI (business intelligence) tools for its data and its learning analytics and methods (Avella, et.al., 2018; Daniel, 2015; Elias, 2011; Dekker et al., 2009; Feng et al., 2009; Ming & Ming, 2012) to support better informed decisions (Educause, 2010; Baker, 2007; Teay, 2018).

Key Terms in this Chapter

E-PMS: Performance Management is a process for establishing shared understanding about what is to be achieved and how it is to be achieved, and an approach to managing and developing people that improves individual, team and organizational performance (Armstrong M., 2006). e-PMS is the integrated electronic modular components of the HEI Quality-Accreditation- Information-Planning-Performance essential for student-faculty-programmatic-collegial-institutional efficiencies-effectiveness towards strategic-tactical-operational the mission-goals-objectives underscoring informed decision making.

E-QMS: e-QMS is the electronic version institutional-programmatic quality-accreditation management of core essential quality assurance managements policies-processes-procedures-people utilizing statistical data & performance analytics to prepare-process-audit-assess-submit self-study-program-courses continuous efforts towards accreditation.

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