Design and Implementation of an MIS for Specification Comparison: A Case Study of 3 Scoring Approaches

Design and Implementation of an MIS for Specification Comparison: A Case Study of 3 Scoring Approaches

Chantana Chantrapornchai (Department of Computer Engineering Faculty of Engineering, Kasetsart University, Bangkok, Thailand) and Wised Jongjam (Department of Computing, Faculty of Science, Silpakorn University, Nakorn Pathom, Thailand)
DOI: 10.4018/ijitpm.2014040106
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Finding a satisfactory vendor or outsourcer for IT projects is a tedious task in typical public organizations. When there are many alternatives, it may be difficult to choose the right one. Thus, many selection criteria need to be used. In this paper, we present an MIS system that provides supported information for selecting the vendors. First, a standard specification is given to the system. Also, the scoring criteria is defined for each feature in the specification. Then, the vendors propose their product specification to the system. The system gives the summary reports comparing each vendor product and how much the criteria is met. Hence, the user can decide which vendor to choose. We present a case study of three scoring approaches, namely Percentage of Weight, Percentage of Price and Total Percentage, in one of a public organization.
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Information systems are important for helping gathering, processing, storing, analyzing and presenting data in an organization. Information systems usually need inputs, processing and outputs. It is used by an organization depending on levels of management: operation level, management level, or strategic level. For executives to make a decision, information systems are required.

Usually a decision process is divided into 5 steps:

  • 1.

    Specify purpose/goal: the goal should be precise, understandable, and achievable.

  • 2.

    Propose design alternatives: one needs to come up with design choices that fit the needs, for instance to increase profits, to save cost etc.

  • 3.

    Define limitations: define limitations and scope the system.

  • 4.

    Analysis: analyze many solutions by experiences, comparison, researches.

  • 5.

    Decision: decide using the current goal.

The decision by executives is divided into three categories (Laudon & Laudon, 2007).

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