eEditorial Discovery® User Guide - Books



Creating an AccountAccessing Your Project in eEditorial Discovery®Step 1: Creating Your Call for ChaptersStep 2: Managing ProposalsStep 3: Requesting Full ChaptersStep 4: Accessing Chapter SubmissionsActive Phase: SubmissionActive Phase: Remove Identifying InformationActive Phase: Request ReviewersActive Phase: Under ReviewActive Phase: Revision in ProgressActive Phase: Revision ReceivedActive Phase: ApprovedActive Phase: RejectedStep 5: Assign Chapter NumbersStep 6: Uploading Front MatterActive Phase: PublishedAppendixPeer Review OverviewEmail TemplatesSample Documents
TopCreating an Account

To access eEditorial Discovery®, you will first need to create an account through the eEditorial Discovery® website. To begin, enter your primary email address at https://www.igi-global.com/submission/login/create-account/.

Account Creation Page 1

If you do not already have a profile with eEditorial Discovery® , you can register your account by completing the fields on the next page.

Account Creation Page 2

If there is already a profile with your email address in our system, you can bypass this step and directly log in. To do so, enter your account details at https://www.igi-global.com/submission.

Please note: if you already have an account, but do not remember your password or details, please contact development@igi-global.com as a member of our Development staff can provide you a new password. You also have access to reset your password from your computer at https://www.igi-global.com/submission/login/reset-password/ as well as manage your account details, including password and primary email address, from https://www.igi-global.com/submission/account/profile/.


TopAccessing Your Project in eEditorial Discovery®

- View the eEditorial Discovery® Video User Guide for this Phase

Log in on the eEditorial Discovery® homepage through https://www.igi-global.com/submission.

Login Page

From the homepage, you can navigate to any of your current projects - including any book or journal project proposals, full books, book chapters, full journals, journal articles, review assignments, and any final proof documents - by selecting the Current Manuscripts drop down menu. You can also view any previous work that was submitted through eEditorial Discovery® by selecting Completed Projects. If you are looking to submit new work, the Submit drop down menu will take you to a listing of all the calls for chapters for projects currently active within the system.

As an editor, you will begin by creating a Call for Chapters for your book.

Home Page
TopStep 1: Creating Your Call for Chapters

- View the eEditorial Discovery® Video User Guide for this Phase

Once you sign in to http://www.igi-global.com/submission/books/and access your book through the “Projects” menu. You can create your Call for Chapters by clicking on the “Create Call for Chapters” option as seen highlighted below.

Call for Chapters Link

On the following page, enter your Call for Chapters in the appropriate fields. At the bottom of the page, click Save and Submit to submit your call for chapters for approval. Please note that all fields need to be filled in before submission.

Note: Creating a Call for Chapters is critical as without it you will not be able to garner chapter proposals. The proposal submission link will not exist without one.

Call for Chapters Page
TopStep 2: Managing Proposals

- View the eEditorial Discovery® Video User Guide for this Phase

As you distribute invitations to interested contributors and post your Call of listservs, you will receive chapter proposals for your book. To review these chapter proposals, select View Chapter Proposals once you access your book title.

Proposal Link

View Proposal Submissions displays all of the proposals submitted to your book, as well as their current status. The green number indicates the approved proposals and the red shows your rejected proposals while the final black number shares your total proposals. You can search the list by title or filter by current status (approved, rejected, or pending). To view a proposal, click on its title.

Proposal List

If, after reviewing the text of the proposal, you would like the author(s) to submit their full chapter, enter a deadline for their submission within the "Submission Due Date" box. Once you are satisfied with the deadline, select Approve.

If you do not feel that the proposal promises a quality contribution to your book, select Reject.

Proposal Submission Example
TopStep 3: Requesting Full Chapters

When you approve a proposal, eEditorial Discovery® will send the corresponding author an email with instructions on how to submit their full chapter, as well as submission guidelines and other relevant information. However, not all contributors may submit proposals, and you might wish to invite some authors to submit their chapters directly. To provide authors with the direct link to submit their chapter, start by selecting Request Chapters from your book listing.

Chapter Invitation Link

On this page, you will find both a link to your posted Call for Chapters as well as the direct link for chapter submissions to your book. Provide this link to any authors who are approved to submit their chapters. The link is also helpful for any authors who may have misplaced their proposal acceptance email.

Chapter Invitation Instructions
TopStep 4: Accessing Chapter Submissions

As authors submit their full chapters to your book, you will be able to access and review them two ways. First, you can select View Chapters from http://www.igi-global.com/submission/books/. You can also directly access this page at http://www.igi-global.com/submission/chapters/. This is where you will manage the rest of the development process for your book, so many editors will bookmark this page for easy access later.

View Chapters
TopActive Phase: Submission

If the authors do not upload a chapter document and/or choose “Save & Submit” in Step 5 of the submission, the chapter is not fully submitted to your book. If you notice a number of chapters in this phase for an extended period of time, it would be advisable to contact the corresponding authors regarding their submission. Otherwise, you will only need to wait for the authors to complete their submission.

Please note that from this phase on, only the editor and the chapter's corresponding author will be able to make updates to the chapter's documentation. By default, the author who submitted the project will be listed as the corresponding author, but the corresponding author can be changed manually on the "Step 2. Authors" page. For this reason, we ask that editors do not upload chapters on behalf of the author(s)

Submission Phase
TopActive Phase: Remove Identifying Information

As soon as an author’s manuscript submission is complete, you will receive a notification that the chapter is ready for review. To prepare a review copy of this manuscript, select Anonymize Chapter.

Anonymize Manuscript Link

The review copy of a manuscript must not contain any authors’ names, affiliations, or bios. By default, submitted manuscripts should not include any of this information, but it is important to double check the manuscript before designating a review copy.

If the submitted manuscript is free from identifying information, select Use as Reviewer Copy to use this copy of the chapter for review. If you must make any changes to the manuscript prior to review, upload the corrected copy under Option 2 and select Upload File.

Anonymize Manuscript Page
TopActive Phase: Request Reviewers

- View the eEditorial Discovery® Video User Guide for this Phase

Each submitted manuscript will be sent to a total of 2-3 peer reviewers. Most editors will utilize other chapter authors to fulfill this requirement, though you also have the option of requesting outside reviewers (for example, members of your EAB). To assign reviewers, select Request Reviewers.

Reviewer Assignment Link

The process of sending a manuscript for review consists of four steps. In Step 1, you will have one last opportunity to confirm that the review copy of the manuscript is correct and ready to send to reviewers. Download a copy of the manuscript by clicking on its file name. You can also preview the figures submitted with the chapter by clicking on their thumbnail images or download a copy by clicking their file names.

Reviewer Assignment Page - Step 1

In Step 2, you will select the 2-3 reviewers you wish to assign to review this chapter. Enter the first name, last name, and email address of each reviewer in the appropriate fields.

Reviewer Assignment Page - Step 2

In Step 3, you will select a deadline for the review to be completed. Please note that the date must follow U.S. format (Month/Day/Year). We advise providing reviewers with up to two weeks to complete their evaluations.

Reviewer Assignment Page - Step 3

In Step 4, you will have a chance to review the email that will be sent to reviewers. You may also edit the email if you have any specific notes for your reviewers. When you are ready to send the manuscript to reviewers, select Send Notification Email(s).

Reviewer Assignment Page - Step 4
TopActive Phase: Under Review

While a chapter is under review, you can view the status of assigned reviews and follow up with your reviewers as necessary. To see a list of all the reviewers assigned to a manuscript, select View Reviews.

Reviewer Evaluations Link

From here, you can keep track of both pending and completed evaluations. For any evaluations not submitted within a week of their due date, it is advisable to select Evaluation Reminder to send a reminder to the reviewer that their feedback on the paper is still needed. You may view completed evaluations by selecting View/Edit Evaluation. This page will also allow you to see whether the reviewer had accessed the page or not.

Reviewer Evaluations List

If you need to send an evaluation reminder to one or more of your selected reviewers, you will be taken to a page where you can make any necessary edits to the automatically generated email template. When the email is ready to send, select Send Reminder Email.

Note: Automatic reminders will be sent from eEditorial Discovery® three days before the assigned review deadline and also the day of the deadline. It is recommended to also send the following templated reminder as needed.

Evaluation Reminder Template

When an evaluation is submitted, you can select View/Edit Evaluation to view the Editor Copy or the Author Copy of the reviewer’s comments. The editor copy is an overview of the evaluation, which will help you make your decision whether to accept or reject the manuscript. In the Author Copy, you can also add your own comments for the manuscript. Authors will not have access to the completed evaluation until you select Save and Make Available to Author(s).

Sample Evaluation - Editor's Copy

Sample Evaluation - Author's Copy

After compiling the feedback from your reviewers and making the evaluations available to the chapter authors, you will next make your editorial decision for this manuscript. To make your decision, select Request Revision/Materials, Accept, or Reject.

Request Revision/Materials: See Active Phase: Revision in Progress
Accept: See Active Phase: Approved
Reject: See Active Phase: Rejected

Editor Decision Links
TopActive Phase: Revision in Progress

- View the eEditorial Discovery® Video User Guide for this Phase

You will now have the opportunity to request revisions from your authors based on the reviewers’ comments on their chapters. To request revisions from an author, select Request Revision/Materials.

Revision Request Link

Requesting chapter revisions is a three-step process. In Step 1, you will have the opportunity to confirm that the proper evaluations have been made available to authors. In this interface, though you will be able to see the name of the reviewer who submitted each evaluation, the authors will not have access to this information. It is important not to reveal the identity of the reviewers and vice versa so as to maintain the double-blind peer review process.

Request Revision - Step 1

In Step 2, you will enter the deadline for the necessary revisions to be submitted. Similar to when you requested reviewers for the manuscript, the date entered must follow the U.S. format (Month/Day/Year).

Request Revision - Step 2

In Step 3, you will review the email that will be sent to the chapter’s corresponding author. This is a good opportunity for you to add any additional feedback or comments that you would like the authors to consider when revising their work. Please do not remove or edit any of the URLs in this email template, as authors will need these links to submit their revised work. When you are ready to send the revision request, select Send Notification Email(s).

Though you may mark a chapter as “Accepted,” you can still request revisions and inform the authors that it is a conditional acceptance. The authors would be required to address your specifically requested revisions in order to be fully accepted into the final book.

Request Revision - Step 3
TopActive Phase: Revision Received

- View the eEditorial Discovery® Video User Guide for this Phase

When a corresponding author uploads a revised version of their manuscript or figures, you will receive a notification. To download and review the revised manuscript or figures, select Documents and/or Figures, respectively.

Links to Access Documents and Figures for a Submission

On the "Step 3. Documents" page, click on the file name of the primary Manuscript/Chapter file to download a copy and check the author’s revisions. The author should also have uploaded a Revision Notes document, which will include the author’s responses to the reviewers’ comments.

If you feel that a revised manuscript needs to undergo additional review, you may prepare a new review copy by uploading the revised manuscript with the file type "Manuscript/Chapter – Identifying Information Removed" at the top of the page. As with the first round review, it is important to ensure that all manuscripts sent to reviewers are free of identifying information.

In “Step 3. Documents,” only the most recent upload will appear for each file type even if there are additional documents in each. This is to keep the page less cluttered and reduce the risk of using an outdated version of the chapter.

You can access previous versions of the chapter by clicking on Show Previous Revisions. This will display all documents the author uploaded as this file type and shows the progress throughout the development process.

Document Submission Page

On the "Step 4. Figures" page, you can review uploaded figures to ensure that their quality is adequate to appear in print. To view a figure full size, click on the thumbnail icon. You will also see the size and resolution of the figure listed under the thumbnail. Pay attention to yellow warning triangles, as these are often signs of low-quality figures, and contact the authors for corrections to any figures that do not meet the minimum specifications of 300 dpi and 6.25 inches wide. While IGI Global may be able to work with figures smaller than 6.25," it is important that they are 300 dpi and clear at this resolution. Authors are also welcome to embed their figures within their chapter document(s).

Figure Submission Page
TopActive Phase: Approved

After a manuscript has been accepted for publication, the authors will be informed and instructed to ensure that all requirements have been met and that their manuscript is in its final form and ready for publication. This is also a good opportunity for you to review all submissions one last time to ensure that all guidelines and requirements are met.

Example of Approved Chapter

TopActive Phase: Rejected
Example of Rejected Chapter

If at any time during the development process a chapter is rejected, its active phase will be set as "Rejected," and the submission will be hidden from your view by default. Manuscripts in this phase can be shown using the Active Phase tool. To display this tool, click Filter Options at the top of the page. You can reject specific chapters by clicking on the Reject option next to Editorial Decision.

Chapters labeled as Rejected are considered locked and no further revisions or uploads are possible. If the chapter was mistakenly rejected, please contact your Development Editor or development@igi-global.com.

Example of Rejected Phase Chapter
TopStep 5: Assigning Chapter Numbers

- View the eEditorial Discovery® Video User Guide for this Phase

When all materials are submitted and the manuscript is ready for publication, it is time to organize your table of contents for the book. To do so, return to the main listing for your book at http://www.igi-global.com/submission/books/. From here, select Assign Chapter Numbers.

Link to Chapter Assignment Page

This page shows all of the chapters that have been submitted to your book. In the box next to the title of each chapter, indicate the order in which the chapter will be placed in the book. Enter ‘0’ to clear the number from a chapter that was previously assigned one. When you are done, select Save (Note: this will NOT notify your authors of any changes and will only save your progress)

Chapter Assignment - Manual

At the top of the page, you can also select "Drag and Drop" to change to a more tactile chapter selection interface. Using this tool, you can arrange all of the chapters in the book at one time by clicking and dragging individual entries up or down the list as necessary. When you are satisfied with the order, select Save, and the chapter numbers will change automatically. (Note: this will NOT notify your authors of any changes and will only save your progress)

Chapter Assignment - Drag and Drop
TopStep 6: Uploading Front Matter

- View the eEditorial Discovery® Video User Guide for this Phase

By the time every chapter has been approved and assigned a number in the book, you will also need to upload your front matter. This will include your Dedication (optional), Editorial Advisory Board (optional), Table of Contents, Preface, Acknowledgment (optional), and Foreword (optional). Please consult the Appendix of this guide for samples of each of these documents.

To upload your front matter, select Upload Final Materials from http://www.igi-global.com/submission/books/.

Link to Upload Final Materials

On this page, upload each file by first selecting the appropriate file type (Preface, Acknowledgment, etc.) and selecting Upload File. Each file needs to be submitted one at a time. Once the files are uploaded, you will see them in a list at the bottom of the page. You can manage, edit, and replace these files at any time up to the final submission of your book manuscript. Click the title to download each file.

Note: No chapters should be uploaded in Upload Final Materials as they will be missed.

Final Materials Page

When the book is entirely ready for publication, notify your Development Editor, who will download the final manuscript. Once the book is sent to print, the book will be moved to the active phase Published, which removes it from your view by default.


TopActive Phase: Published
Published Chapters

Chapters in this phase have already been published or are set for a forthcoming publication date. They are hidden from your view by default, but can be selected using the Active Phase tool. To display this tool, click Filter Options at the top of the page.

Chapters marked as Published are locked and no further revisions or uploads can be done for them. If for any reason, these submissions need to be unlocked, you will need to contact your Development Editor or development@igi-global.com.

Phase Selection Menu
TopActive Phase: Rejected
Rejected Chapters

If at any time during the development process a chapter is rejected, its active phase will be set as "Rejected," and the submission will be hidden from your view by default. Manuscripts in this phase can be shown using the Active Phase tool. To display this tool, click Filter Options at the top of the page.

Phase Selection Menu
TopStep 6: Uploading Front Matter

TopPeer Review Overview

It is the editor’s responsibility to manage the double-blind peer review process and ensure that its integrity remains intact. All chapter titles and author information must be removed from the manuscript before its evaluation, and this may require the editor to remove such and upload a new copy of the chapter into eEditorial Discovery®. This is only necessary if the authors had included identifying information.

Your contract allots six weeks for the peer review process though you may give less time if you choose. IGI Global asks for 2-3 reviewers per chapter, but you are welcome to invite additional reviews or conduct a second layer of reviews. Editors should utilize their Editorial Advisory Board to conduct peer reviews, but should also invite chapter authors. Please note that editors cannot serve as reviewers for any of the chapters as this would negatively impact the integrity of the double-blind process. In addition, any chapters authored by the editor(s) should undergo the same peer review process as all other chapter submissions.

Peer reviewers should look for:

  • Originality and significance of contribution. Is the chapter in congruence with the mission of the book?
  • Interest to research community and/or practitioners. How useful is the material to the field?
  • International relevance.
  • Coverage of existing literature. Does the literature review contain relevant information in support of the article?
  • Satisfactoriness of methodology, analysis, and comprehension. Does the article contain a detailed explanation of research methods and procedures?
  • Clear, concise, and jargon-free writing. Does the article clearly state the issues being addressed?
  • Organizational structure. Is the article clearly organized in a logical fashion? Are the author’s conclusions supported by the research?

Note: The return of a manuscript to the author(s) for revision does not guarantee acceptance of the manuscript for publication. Editors are ultimately responsible for choosing the content of the book.

If you are contracted to a Research Insight or standard authored project, you are not responsible for the peer review process though your final revisions should still be submitted through eEditorial Discovery®.

For more information regarding the peer review process, please consult the chart below as well as http://www.igi-global.com/publish/peer-review-process/.

Peer Review Overview

Additional information can be found at: http://www.igi-global.com/publish/peer-review-process/

TopEmail Templates

eEditorial Discovery® has the capability to send automated emails to editors and authors. These emails require no prompt from editors nor IGI Global development team members as they are triggered when the project and chapters reach each phase.

Such emails include full chapter submission reminders to approved proposal authors two weeks before the submission deadline as well as a week after the deadline for any author who did not submit; document upload reminders to any author who created a submission but did not upload any documents; reminders to your assigned reviewers to submit their evaluation; copyright agreement reminders; and reminders to authors to provide their revised and final versions of their chapters. This will allow both you and the contributors to stay ahead of approaching deadlines.

Please note that manually composed reminders can be sent from the system at any time during the review and revision processes. To view any of these templates, please consult your Development Editor.

TopSample Documents

Sample front matter material can be found at the following pages: